HIPAA Notice of Privacy Practices

Effective Date: March 2017

Updated Last: April 2026

THIS NOTICE DESCRIBES HOW PROTECTED HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

If you have any questions about this notice, please contact Alissa Rumsey via email alissa[at]alissarumsey.com.

OUR PLEDGE REGARDING PROTECTED HEALTH INFORMATION

We at Rumsey Nutrition Consulting PLLC understand that protected health information about you and your health is personal. We are committed to protecting health information about you. This Notice applies to all records of your care generated by Rumsey Nutrition Consulting PLLC whether made by our personnel or your personal doctor.

This Notice will tell you about the ways in which we may use or disclose protected health information about you. We also describe your rights and certain obligations we have regarding the use and disclosure of protected health information. Federal law requires us to:

  • Make sure that protected health information that identifies you is kept private;
  • Notify you about how we protect protected health information about you;
  • Explain how, when, and why we use and disclose protected health information; and
  • Follow the terms of the Notice that is currently in effect.

We are required to follow the procedures in this Notice. We reserve the right to change the terms of this Notice and to make new Notice provisions effective for all protected health information that we maintain by:

  • Making copies of the revised Notice available upon request; and
  • Posting the revised Notice on our Web site.

 

HOW WE MAY USE AND DISCLOSE PROTECTED HEALTH INFORMATION ABOUT YOU

The following categories describe different ways that we may use and disclose protected health information without your written authorization.

  • For Treatment. We do not disclose your protected health information to other healthcare providers or individuals outside of our practice without your written authorization, except where required or permitted by law (such as in emergencies or situations involving a risk of harm). If you would like us to coordinate care with another provider, such as a physician, therapist, or other healthcare professional, you must complete a written authorization form specifying what information may be shared and with whom. We may use and disclose protected health information to contact you as a reminder that you have an appointment with Rumsey Nutrition Consulting PLLC. We may use and disclose protected health information to tell you about or recommend possible treatment options, treatment alternatives, or health-related benefits or services that may be of interest to you.
  • For Payment for Services. We may use and disclose protected health information about you so that the treatment and services you receive at Rumsey Nutrition Consulting PLLC may be billed to and payment may be collected from you, an insurance company, or a third party. We will only disclose protected health information to your insurance company or other third party at your request or with your written authorization, such as when you request a Superbill. For example, if you request a Superbill, we may need to give your health plan information about nutrition services you received at Rumsey Nutrition Consulting PLLC so your health plan will reimburse you for the service. If you request a Superbill, we may also tell your health plan about the nutrition services you are going to receive to obtain prior approval or to determine whether your plan will cover the treatment.
  • For Health Care Operations. We may use protected health information within our practice for health care operations, such as quality assessment, case review, and business planning. For example, we may use protected health information to review our treatment and services or to evaluate the performance of the dietitian who is providing your services. Or we may use protected health information during professional supervision to review our treatment services and to evaluate our performance. We may also disclose information to other health professionals (such as doctors, nurses, therapists, fitness professionals, or other dietitians) for review and learning purposes. We will always remove information that identifies you from this set of protected health information so others may use it to study health care and health care delivery without learning who the specific clients are. We do not disclose your protected health information outside of our practice for these purposes without your written authorization, except where required or permitted by law.

Subject to applicable state law, in some limited situations the law allows or requires us to use or disclose your health information without your authorization for purposes beyond treatment, payment, and operations. However, some of the disclosures set forth below may never occur in our practice.

  • As Required by Law. We will disclose protected health information about you when required to do so by federal, state, or local law.
  • To Avert a Serious Threat to Health or Safety. We may use and disclose protected health information when necessary to prevent a serious threat to your health and safety or the health and safety of the public or another person. We may also disclose protected health information about you to a government authority if we reasonably believe that you are a victim of abuse, neglect, or domestic violence. We will only disclose this type of information to the extent required by law, and we will only disclose it if (a) you agree to the disclosure, or (b) the disclosure is allowed by law and we believe it is necessary to prevent or lessen a serious and imminent threat to you or another person.
  • Judicial and Administrative Proceedings. If you are involved in a lawsuit or dispute, we may disclose your protected health information in response to a court or administrative order. We may also disclose your protected health information in response to a subpoena, discovery request, or other lawful process by someone else involved in the dispute, but only if efforts have been made, either by us or the requesting party, to tell you about the request or to obtain an order protecting the information requested.
  • Business Associates. We may disclose information to business associates who perform services on our behalf (such as billing companies or electronic medical record companies). However, we require that these associates appropriately safeguard your information. Our business associates are obligated to protect the privacy of your information and are not allowed to use or disclose any information other than as specified in our contract.
  • Public Health. As required by law, we may disclose your protected health information to public health or legal authorities charged with preventing or controlling disease, injury, or disability.
  • Health Oversight Activities. We may disclose protected health information to a health oversight agency for activities authorized by law. These activities include audits, investigations, and inspections, as necessary for licensure and for the government to monitor the health care system, government programs, and compliance with civil rights laws.
  • Law Enforcement. We may release protected health information as required by law, or in response to an order or warrant of a court, a subpoena, or an administrative request. We may also disclose protected health information in response to a request related to identification or location of an individual, a victim of crime, a decedent, or a crime on the premises.
  • Special Government Functions. If you are a member of the armed forces, we may release protected health information about you if it relates to military and veterans activities. We may also release your protected health information for national security and intelligence purposes, protective services for the President, and medical suitability or determinations made by the Department of State.
  • Coroners, Medical Examiners, and Funeral Directors. We may release protected health information to a coroner or medical examiner. This release may be necessary, for example, to identify a deceased person or determine the cause of death. We may also disclose protected health information to funeral directors, consistent with applicable laws, to enable them to carry out their duties.
  • Worker’s Compensation. We may disclose protected health information as necessary to comply with laws relating to worker’s compensation or other similar programs established by law.
  • Food and Drug Administration (FDA). We may disclose to the FDA, or persons under the jurisdiction of the FDA, protected health information relative to adverse events with respect to drugs, foods, supplements, products, and product defects, or postmarketing surveillance information to enable product recalls, repairs, or replacement.

 

YOUR RIGHT TO CONTROL SHARING OF YOUR INFORMATION 

We will not share your protected health information with family members, friends, or others involved in your care or payment for your care without your written authorization, except where required or permitted by law (such as emergencies or situations involving a risk of harm).

If someone else is involved in payment for your care, we will limit the information disclosed to the minimum necessary, which typically includes appointment dates and billing-related information only, and will not include details about the content of your sessions.

If you would like us to communicate with or share information with another person, you must complete a written authorization form specifying what information can be shared and with whom.

 

YOUR RIGHTS REGARDING PROTECTED HEALTH INFORMATION ABOUT YOU

You have the following rights regarding protected health information that we maintain about you:

  • Right to Inspect and Copy. You have the right to inspect and copy protected health information that may be used to make decisions about your care or payment for your care. Usually this includes medical and billing records. To inspect and copy protected health information that may be used to make decisions about you, you must submit your request in writing to Alissa Rumsey. If you request a copy of the information, we may charge a fee for the costs of copying, mailing, or supplies associated with your request. We will respond to your request no later than 30 days after we receive it. There are certain situations in which we are not required to comply with your request. In these circumstances, we will respond to you in writing, stating why we will not grant your request and describe any rights you may have to request a review of our denial.
  • Right to Amend. If you feel that protected health information we have about you is incorrect or incomplete, you may ask us to amend or supplement the information. To request an amendment, your request must be made in writing and submitted to Alissa Rumsey. In addition, you must provide a reason that supports your request. We will act on your request for an amendment no later than 60 days after we receive it. We may deny your request for an amendment if it is not in writing or does not include a reason to support the request. In these circumstances, we will provide a written denial stating why we will not grant your request. In addition, we may deny your request if you ask us to amend information that:
    • Was not created by us, unless the person or entity that created the information is no longer available to make the amendment;
    • Is not part of the protected health information kept by Rumsey Nutrition Consulting PLLC
    • Is not part of the information that you would be permitted to inspect and copy; or
    • We believe is accurate and complete.
  • Right to an Accounting of Disclosures. You have the right to request an “accounting of disclosures.” This is a list of the disclosures we made of protected health information about you. To request this list of disclosures, you must submit your request in writing to Alissa Rumsey. You may ask for disclosures made within the six years before your request. The first list you request within a 12-month period will be free. For additional lists, we may charge you for the costs of providing the list. We are required to provide a list of all disclosures except the following:
    • Disclosures made for your treatment.
    • Those used for billing and collection of payment for your treatment;
    • Those related to health care operations;
    • Those made to you or requested by you, or those that you authorized;
    • Those that occurred as a byproduct of permitted use and disclosures;
    • Those used for national security or intelligence purposes, or provided to correctional institutions or law enforcement regarding inmates;
    • Those that were a part of a limited data set of information that does not contain information identifying you.
  • Right to Request Restrictions. You have the right to request a restriction or limitation on the protected health information we use or disclose about you for treatment, payment, or health care operations, or to persons involved in your care. We are not required to agree to your request. If we do agree, we will comply with your request unless the information is needed to provide you emergency treatment, the disclosure is to the Secretary of the Department of Health and Human Services, or the disclosure is required by law. To request restrictions, you must make your request in writing to Alissa Rumsey
  • Right to Request Confidential Communications. You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. For example, you can ask that we only contact you at work or by mail. To request confidential communications, you must make your request in writing to Alissa Rumsey. We will accommodate all reasonable requests.
  • Right to a Paper Copy of This Notice. You have the right to a paper copy of this Notice at any time. To receive a paper copy, contact Alissa Rumsey.
  • Right to Receive Notice of Breach. You have a right to be notified upon a breach of any of your unsecured protected health information.
  • Rights for Out-of-Pocket Payments. If you paid out of pocket in full for a specific item or service, you have a right to ask that your protected health information with respect to that item or service not be disclosed to a health plan for purposes of payment or health care operations. We are required to agree to your request unless the disclosure is otherwise required by law.

 

TYPES OF USES AND DISCLOSURES REQUIRING AN AUTHORIZATION

Most uses and disclosures of nutrition counseling notes require us to obtain an authorization from you. In addition, in most instances, we cannot use or disclose your protected health information for marketing purposes or sell your protected health information without your written authorization. Finally, any other use or disclosure not described in this Notice will be made only with your authorization. Any time you provide us with a written authorization, you may revoke it any time in writing, to the extent that we have not already taken action in reliance on your previous authorization.

 

OTHER USES AND DISCLOSURES

We will obtain your written authorization before using or disclosing your protected health information for purposes other than those described in this Notice (or as otherwise permitted or required by law). You may revoke this authorization in writing at any time. Upon receipt of the written revocation, we will stop using or disclosing your information, except to the extent that we have already taken action in reliance on the authorization.

 

YOU MAY FILE A COMPLAINT ABOUT OUR PRIVACY PRACTICES

If you believe your privacy rights have been violated, you may file a complaint with Alissa Rumsey or file a written complaint with the Secretary of the Department of Health and Human Services. A complaint to the Secretary should be filed within 180 days of the occurrence or action that is the subject of the complaint. If you file a complaint, we will not take any action against you or change our treatment of you in any way.

 

CHANGES TO THIS NOTICE

We reserve the right to change this Notice and make the new Notice apply to health information we already have, as well as any information we receive in the future. We will post a copy of our current Notice in our office. The notice will have the effective date clearly marked at the top of the first page.

Please know that any information submitted via email or over the internet cannot be guaranteed as protected. While we make every effort to keep your communications secure, you are sending this information at your own risk. If you are not comfortable with this, please communicate with us via phone or regular mail.